FAN FUNDRAISER RESOURCES
FAN FUNDRAISER RESOURCES
Everything you need to run a successful fan apparel fundraiser for your team, school, or organization.
Everything you need to run a successful fan apparel fundraiser for your team, school, or organization.
Essential Resources
Essential Resources
Download everything you need to run a successful fundraiser
Download everything you need to run a successful fundraiser
Fundraising Guide
Complete step-by-step instructions to plan, promote, and execute your fan apparel fundraiser.
Marketing Resources
Customizable flyers, social media graphics, and email templates to promote your fundraiser.
Participant's Form
Share this form to collect fan names, shirt sizes, and payment confirmations in one place.
Additional Support Resources
How Much Do We Owe?
A Quick Breakdown of Fundraiser Costs
10 OR MORE
PARTICIPANTS
$60 x Number of Participants
$18 x Number of Additional Shirts (YS-XL)
$23 x Number of Additional Shirts (2XL-4XL)
Additional Fees May Apply:
Late Submission Fee - $25
Changes Made After Approval - $15/each
9 OR LESS
PARTICIPANTS
$80 x Number of Participants
$18 x Number of Additional Shirts (YS-XL)
$23 x Number of Additional Shirts (2XL-4XL)
Additional Fees May Apply:
Late Submission Fee - $25
Changes Made After Approval - $15/each
Reprint Policy
If a name or any detail is entered incorrectly and you need a replacement, we're happy to offer a 40% discount on the original price for reprinting the item. This policy helps us maintain fair pricing while continuing to support your fundraising goals efficiently.
Important Payment Notes
A 3% fee applies to credit card transactions.
To avoid this, please pay by check or cash.
If mailing a check, send us a quick picture before dropping it in the mail! We’ll accept that as proof of payment and move your order into production right away.
Important Details
Everything you need to know about the fundraising process
Participant Responsibilities
Find Your Fans
Identify and reach out to your biggest supporters who want to show their support.
Verify Names
Double-check all fan names for correct spelling before submission.
Collect Payments
Gather money from fans and turn it in to the Group Organizer.
Submit On Time
Complete your online form before the deadline to avoid late fees.
Group Organizers Responsibilities
Coordinate Participants
Recruit participants, distribute resources, and ensure everyone understands the process.
Manage Finances
Collect payments from participants and pay the single invoice from BeeGraphix.
Handle Distribution
Receive the shipment and distribute individual packages to each participant.
Monitor Deadlines
Ensure all participants submit their forms on time and communicate with BeeGraphix.
How BeeGraphix Handles Your Order
Custom Online Form
We provide each group with a unique form to collect participant information and fan lists.
Single Invoice
We calculate total costs and send one consolidated invoice to the Group Organizer.
Individual Packaging
Each participant's shirts are packaged separately and shipped to the Group Organizer.
Ship the Shirt
Each participant's shirts are packaged separately and shipped to the Group Organizer.
Critical Deadlines
Submission Deadline: Late submissions incur a $25 fee
24-Hour Review: Notify us of corrections within 24 hours
Production Lock: No changes once production begins
Additional Fees
Late Submission Fee - Applied when forms are submitted after the deadline ($25)
Change Fee - Per change requested after the 24-hour review period ($15)
A 3% fee applies to credit card transactions.
How to Have A Successful Fundraiser
How to Have A Successful Fundraiser
Ensure each participant does the following
Ensure each participant does the following
Start by making a list of your biggest fans! We suggest each participant getting at least 10, but 30 is the goal to fill the shirt!
Tag your fans as they commit. People love to engage online!
Collect donations along with shirt sizes! Youth Small - 4XL is available.
Collect an addition $5 for 4XL & UP!
Note how your fan would their name displayed on the back of the shirt! (Could be an individual or business). There is a 30 character limit per fan.
Program Highlights: Real Teams. Real Results.
Program Highlights: Real Teams. Real Results.
See how teams of every size achieve incredible success
See how teams of every size achieve incredible success
No guessing. No gimmicks.
Just a proven system that works at every level.
No guessing. No gimmicks.
Just a proven system that works at every level.
FAQ'S
How do I submit my order?
Each participant will submit their fan list and additional shirts sold through an online form provided to the group organizer from BeeGraphix!
How do I collect money?
Each participant is responsible for collecting payments from their top fans ($20 each) and for additional shirts ($25-$30 for t-shirts) VIA CashApp, Venmo, PayPal, or other methods that work best for your group. The organization determines how to gather these payments. We provide a single invoice to the organization for the total amount owed to us. How you manage or distribute your funds is entirely up to you!
When will I get the shirts?
Production takes approx. 3 weeks after payment is received
How do my fans receive their shirts?
Shirts will be printed and packaged individually for each participant's order. BeeGraphix will ship all shirts to the Group Organizer to distribute to the participants.
What is printed on the "additional shirts" sold?
The participant's fan list will be printed on the back of all additional shirts they sell!
Get All Templates at Once!
Download our complete social media kit with all templates, plus bonus content and posting schedules.
At BeeGraphix, we believe that every customer deserves exceptional quality and unparalleled service. That's why we are dedicated to providing you with the best print on demand and custom apparel products on the market.
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